Why Every Company Needs a Company Secretary in Malaysia?

Understanding the legal role, responsibilities, and importance of a Company Secretary for business compliance.
February 26, 2026 by
Why Every Company Needs a Company Secretary in Malaysia?
CONZLAB BERHAD 202301040401 (1534320P), Jeffrey Eh

Introduction

Starting a company in Malaysia involves more than just registration. One of the key legal requirements is appointing a Company Secretary. This role is essential for ensuring compliance, proper governance, and smooth communication with regulators.


1.Ensures Legal Compliance

Under the Companies Act 2016, every company in Malaysia must appoint a qualified Company Secretary. Without one, the company cannot operate legally.

A Company Secretary helps ensure the company follows all legal and regulatory obligations.They make sure documents are submitted on time and prevent penalties or legal issues. 


2.Handles Statutory Filings

The Company Secretary is responsible for submitting official documents to SSM, including:

  • Annual returns
  • Company updates
  • Director or shareholder changes

3.Maintains Company Records

They manage important company records such as: 

  • Board resolutions 
  • Statutory registers 
  • Meeting minutes 

This ensures transparency and proper corporate governance.

Prevents Penalties and Strike-Off

Failure to comply with legal requirements may lead to: 

  • Fines
  • Legal complications 
  • Company strike-off

Need Professional Company Secretary Services?

If you need reliable support for company compliance and statutory matters, our experienced team is here to help. We ensure your company meets all legal requirements under the Companies Act 2016, manage filings, and keep your business fully compliant.

Contact us today to keep your company running smoothly and legally.

Contact Us

 

Advisor

Jeffrey Eh Hao Yih , Director 

Jeffrey has been providing expert guidance for businesses dealing with ongoing challenges. With his expertise, he aids clients in strategic business planning, streamlining operations, and enhancing productivity. Additionally, Jeffrey offers diverse business technology services to help digitize traditional businesses effectively.

Why Every Company Needs a Company Secretary in Malaysia?
CONZLAB BERHAD 202301040401 (1534320P), Jeffrey Eh February 26, 2026
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