If you run a sole proprietorship or a partnership, you must renew business registration with SSM (Companies Commission of Malaysia) before your certificate expires. This guide is for small business owners, including foreign owners who are new to the Malaysian system. SSM says you can renew before the expiry date and up to 12 months after it, for 1 to 5 years at a time, and the fee is RM60 a year for a trade name or RM30 a year for your own name.
This renewal is for businesses registered under the Registration of Businesses Act 1956 (ROBA 1956). A private company (Sdn Bhd) is a different type of entity with different rules. If you are not sure which one you have, read our guide on Enterprise vs Sdn Bhd: which one should you register with SSM.
Key Takeaways
- SSM guideline says renewal is made under section 5A of ROBA 1956.
- You can renew at any time before the expiry date and up to 12 months after the expiry date.
- The renewal period is at least 1 year and not more than 5 years.
- The fee is RM60 a year (trade name), RM30 a year (own name) and RM5 a year for each branch.
- Only the owner or the Person Responsible can apply.
- If you renew through EzBiz Online, the renewal is auto approved.
Who Must Renew Business Registration With SSM
Sole proprietors and partners who registered a business with SSM must renew it when the certificate is about to expire. The business may use a trade name (for example, "ABC Trading") or the owner's own name as shown on the identity card. The fee is different for each.
SSM allows only the owner or the "Person Responsible" to submit the renewal. If you use a helper or a staff member, make sure the owner or Person Responsible still signs and approves. Check with SSM if you are not sure who counts as the Person Responsible.
SSM Business Renewal Fee and Period
SSM states the renewal fee per year. You choose a period of 1 year up to 5 years.
| Item | Fee |
|---|---|
| Business using a trade name | RM60 per year |
| Business using the owner's own name (as on identity card) | RM30 per year |
| Each branch | RM5 per year for each branch |
| Business information print-out | RM10 |
Worked example: A business with a trade name and 1 branch renews for 3 years. Trade name: RM60 x 3 = RM180. Branch: RM5 x 3 = RM15. Total = RM195. The SSM pages show the fee per year, so the multiplication here is our simple calculation. Always check the final amount shown in EzBiz before you pay.
Renewal Deadline: When to Renew Business Registration
Do not wait for the last day. SSM says you may renew at any time before the registration expiry date and up to 12 months after it. Carrying on business after the certificate has expired is an offence.
| When | What SSM guideline says |
|---|---|
| Before the expiry date | You can renew at any time. |
| Up to 12 months after expiry | You can still apply for renewal. |
| Carrying on business after expiry | This is an offence under ROBA 1956. The fine can be up to RM50,000, or jail up to 2 years, or both. |
The SSM pages we read do not show a late fee or compound amount, so we do not state one. Check with SSM if your certificate has already expired.
How to Renew Business Registration SSM Online (EzBiz)
EzBiz is the online system of SSM for business registration services. Here are the main steps based on the SSM guideline:
- Register as an EzBiz Online user first, at ezbiz.ssm.com.my. The user must be the owner or Person Responsible.
- Start the renewal for your business and choose how many years you want to renew (1 to 5 years).
- Pay the fee shown in the system.
- The renewal is auto approved when you use EzBiz Online. The SSM guideline says you can get the certificate within 15 minutes after the payment.
You can also renew at an SSM counter. For the counter, you complete Form A1 (Application for Renewal of Business Registration), and the owner or one of the partners signs it. SSM may update these steps, so follow the screens in EzBiz.
Renewal Checklist
- Check the expiry date on your business registration certificate today.
- Confirm that the owner or Person Responsible has an EzBiz Online account.
- Decide the renewal period, from 1 year to 5 years.
- Count your branches and calculate the fee before you pay.
- Save a copy of the new certificate and note the next expiry date.
Conclusion
To renew business registration SSM on time, check your expiry date, use EzBiz and keep the owner or Person Responsible ready to apply. If you are still setting up, our guide to registering a business via EzBiz SSM shows the first steps, and our article on business registration vs business licence explains why a licence is a separate matter.
How Conzlab can help: Conzlab gives company secretary and compliance support, including checks on your business registration records and renewal dates. Contact Conzlab if you would like help to review your SSM registration.
Official Sources
- SSM: Table of Fees (Registration of Business)
- SSM: Guideline for Renewal of Business Registration (EzBiz)
- SSM: Guidelines for Renewal of Business Registration
Last updated: 12 November 2026. This article is general information, not tax or legal advice. Rules can change, so check with the agency before you act.
Frequently Asked Questions
SSM guideline says you can renew at any time before the expiry date and up to 12 months after it. But carrying on business after expiry is an offence, so renew as early as you can and check with SSM if yours has expired.
SSM shows RM60 a year for a business with a trade name and RM30 a year for a business using the owner's own name. Each branch is RM5 a year. Check the final amount in EzBiz before you pay.
SSM says only the owner or the Person Responsible can submit the renewal. Ask SSM if you want someone else to help with the steps.
No. This renewal is for businesses registered under ROBA 1956, such as sole proprietorships and partnerships. A Sdn Bhd is a company and follows different rules.
Renew Business Registration SSM: Steps, Fees and Deadline