License / Permit / Service Description
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Professional Board Resolution and Shareholders’ Resolution preparation and Company Secretarial support services for companies in Malaysia. We assist with reviewing the proposed corporate matter, identifying the appropriate authority and approval process, preparing Board Resolutions, Shareholders’ Resolutions, Written Resolutions, notices, agendas, meeting minutes, consent letters, and supporting corporate documents. Our service is suitable for Sdn. Bhd., Berhad, holding companies, companies with multiple directors or shareholders, family businesses, companies undergoing corporate changes, investment transactions, banking matters, licensing applications, and business restructuring. Let our team simplify your corporate decision-making process—from initial review and documentation preparation to statutory compliance coordination.
Related Departments / Regulatory Bodies
- Companies Commission of Malaysia (SSM) / Suruhanjaya Syarikat Malaysia
- Appointed Licensed Company Secretary
- Board of Directors
- Shareholders or Members of the Company
- Corporate Registry System (CRS), where applicable
- Bank or Financial Institution, where applicable
- Accountant, Auditor, Tax Agent, or other professional adviser, where applicable
- Securities Commission Malaysia (SC) or Bursa Malaysia, where applicable
- Relevant licensing authorities or government agencies, where applicable
License Name ( Bahasa Malayu )
- Penyediaan Resolusi Bertulis Syarikat
Application Scenarios & Business Necessity
- Company requires approval to open, close, or update a bank account
- Company needs to appoint an authorised signatory, representative, or attorney
- Company intends to appoint or change an accountant, auditor, Tax Agent, Company Secretary, or other professional adviser
- Company requires approval for share transfer, issuance of new shares, change of shareholders, or changes in share capital
- Company intends to amend its Constitution or change its company name
- Company is entering into a major contract, tenancy agreement, financing arrangement, investment, joint venture, acquisition, or disposal
- Company requires a formal decision for licensing, tender, permit, government application, or regulatory compliance
- Company requires documentation for director appointment, resignation, removal, or changes in authority
- Company is undergoing restructuring, expansion, internal management changes, or business partner changes
- Company requires proper corporate records for banking, audit, tax, due diligence, investor, or legal purposes
Important Rules & Compliance Standards
- The company must determine whether the matter requires Board approval, shareholder approval, or both.
- The company must comply with the Companies Act 2016, its Constitution where applicable, and the relevant statutory or contractual requirements.
- The resolution must clearly state the purpose, authority, effective date, parties involved, and approved action.
- The company must determine whether an Ordinary Resolution, Special Resolution, Board Resolution, Written Resolution, or meeting resolution is required.
- Quorum, notice periods, voting rights, proxy arrangements, and voting thresholds must be observed where a meeting is required.
- Private companies may use written resolutions for certain shareholder decisions, subject to applicable law and the company’s Constitution.
- Certain matters cannot be passed by written resolution and may require a properly convened meeting.
- Proper records of resolutions, meeting notices, attendance, voting, minutes, and supporting documents must be maintained.
- Some resolutions may trigger separate notification or lodgement requirements with SSM, banks, licensing authorities, tax authorities, or other agencies.
- This service does not include legal advice, tax advice, valuation, stamp duty, regulatory approval, or third-party professional fees unless specifically stated in the quotation.
Compound & Legal Penalties
- Requirement to rectify, replace, or re-pass an improperly prepared or approved resolution
- Invalid or challengeable corporate action due to incorrect authority, notice, quorum, voting, or procedure
- Delay in bank, licensing, investment, financing, tender, audit, tax, or statutory submission processes
- Rejection of related applications, lodgements, or transactions
- Compliance notice, compound, or enforcement action where applicable
- Disputes between directors, shareholders, investors, business partners, or other stakeholders
- Inaccurate corporate records or statutory information
- Legal action against the company and/or responsible officers in serious cases of non-compliance
Frequently Asked Question
A Board Resolution is a formal written decision made by the company’s directors within their authority.
A Shareholders’ Resolution is a formal decision made by the shareholders or members of a company.
A Board Resolution is generally for management decisions by directors, while a Shareholders’ Resolution is for matters requiring approval from the company’s owners.
Not every routine action requires a formal resolution, but important corporate, banking, statutory, contractual, and ownership matters commonly require one.
In some situations, yes. A Written Resolution may be used where permitted by law and the company’s Constitution.
An Ordinary Resolution is a shareholder resolution passed using the required ordinary voting threshold under the applicable law and Constitution.
A Special Resolution is a shareholder resolution that requires a higher voting threshold and is generally used for significant corporate matters.
Documents may include meeting notice, agenda, attendance record, proxy form, minutes, consent letter, statutory forms, and supporting agreements.
Not every resolution needs to be lodged. However, the transaction or change approved by the resolution may require separate notification or lodgement with SSM.
Yes. Conzlab can assist with reviewing the required resolution type, preparing corporate documentation, coordinating signatories, and arranging statutory follow-up through the appointed licensed Company Secretary.
Jeffrey Eh Hao Yih , Director
Jeffrey has been providing expert guidance for businesses dealing with ongoing challenges. With his expertise, he aids clients in strategic business planning, streamlining operations, and enhancing productivity. Additionally, Jeffrey offers diverse business technology services to help digitize traditional businesses effectively.